I video each of my lines with my phone. I have ten lines that I have to take down each year (after sanitizing each one), and even though I've been doing this for ten years, there are changes from year to year. I narrate each line as I record, which helps with any specific tree characteristics or tricky parts of the runs. Then delete the old video so there is no confusion for next year. Take down time is also a good time to make changes when I find a better routes between trees, or am thinking of adding in new trees. Each roll of tubing is marked for its run (they are each named or numbered).
Th rolls of tubing can be quite large, so some are spit into two rolls. I store them in 55 gallon plastic drums that I also use durning the season for Permeate, or even sap, when necessary. I don't use spools, but have often thought that that would be a good idea.
Gary / Zena Crossroads / 42˚ 00' 24" N / Hobby in Early '70s, Addiction since 2014
225+ taps on 3/16 (90 of which are on two Lunchbox Vac/Releasers)
12x34 timber framed sap house w/attached 10x34 shed roof for storage
2 x 6 Smoky Lake hybrid pan on oil fired Corsair arch with steam hood/concentric exhaust/auto draw-off
7.0 KW Sun Power PV System, Smokey Lake Filter Press/Steam Bottler, Modified NGMP RO - 2 4x40 posts 200 gph